Notarizing Business Records-Policy Template

Purpose:

To provide guidelines for notarizing business records for ___________________________.

General Information: Some business records are required to be notarized in lieu of appearance in court. Business records are ___________________________ ’ legal health records.

Procedure:

·         The notary may either be employed by or contracted with __________________________________.

·         Contractors may also be required to have a Business Associate Agreement (BAA) on file with _______________________________________, if the contract involves transmitting electronically any business records containing patients’ identifiers.

·         The official custodian of records would arrange mutually agreeable date, time, and location with the notary to have business records notarized at ________________________.

·         The notary must follow all applicable notary guidelines to mitigate any conflict of interests that may jeopardize the validity of the notarized documents.